Qualifying tournament registration link: https://forms.gle/JGMEQxU5mnzvvjgJ7

FLL Challenge 2021-22 Season Info – updated November 17, 2021

Team, Volunteer and Tournament Details:

Teams

  • There are almost 60 FLL Challenge teams in BC this season.
  • Team registration for BC is now closed. However, if you really want to register another team, contact me at Uleslie@firstpartners.org and it can still be done.

Coach and team member online sign-up

  • Please remember that each team needs two coaches with their YPP screening done and the FIRST consent and release form signed. I noticed that a few teams have not yet finished this process – please do it soon.
  • Also, please encourage the parents/guardians of your team members to get their FIRST accounts and to sign up their kids for the team. (You will have to invite the adults to sign up; they then have to apply for team membership of their kids). The adults also need to sign the online consent and release form for their kids.
  • It sometimes takes a while before all adults do this, so it is a good idea to start early.
  • If one of your team members is under 9 years old the online system will not allow them to sign up. For these kids you’ll have to bring paper consent and release forms to any event, and they have to be added to the team roster by hand.
  • We plan to use the FIRST Event Hub for the qualifying tournaments.

COVID Precautions

  • This season, everyone attending an in-person event – teams, coaches, spectators, volunteers – who is 12 years or older must show proof of vaccination before entering the event venue. Inside, everyone must wear a mask.
  • These two requirements – vaccination and mask-wearing – are the two main items outlined in FIRST BC’s COVID policy. Please read the full policy for additional requirements here (scroll down a bit).
  • Depending on the venue and the number of teams at an event we may adjust the schedule, and we may do part of the activities, for example the judging, remotely. Some tournaments will have teams attend the venue in groups of four or six at different times of the day, with the awards done remotely a day of two after.
  • Please be prepared for different events enacting different precautions, and for schedule changes at short notice.

BC Consent and Release form

  • A completed and signed FIRST Consent and Release Form for BC is required for all attendees this year. This consent form is similar to the general FIRST consent form, but it specifically releases FIRST Robotics British Columbia.
  • The primary coach needs to provide the completed and signed Consent and Release Forms for their team and any team coaches and mentors at team check-in (or online before the event), together with the team roster.

Volunteers

  • We always need lots of volunteers at tournaments. Please encourage family and friends of your teams to sign up as volunteers! To do this they need to set up an account with FIRST (just like the team parents/guardians) and then go to the “volunteer registration” tab on their dashboard and select the event of their choice.
  • It is helpful if volunteers sign up soon since that will give them more time to do any necessary screening or training.
  • Referees and judges should not be associated with any competing team, but all other event volunteers could be.
  • We will have roles for unvaccinated volunteers as well since we will do some of the judging remotely (online).

Qualifying tournaments

  • Victoria: Saturday, January 8, at Lansdowne Middle School (1765 Lansdowne Rd, Victoria, BC V8P 1A7)
  • Kelowna: Saturday, January 15, location TBD (in Kelowna)
  • Vancouver area:
    • Richmond: Saturday, January 22, at Pythagoras Academy (8671 Odlin Crescent, Richmond, BC V6X 1G1)
    • Vancouver 1: Saturday, January 29, at JN Burnett or at Centre for Digital Media (5011 Granville Ave, Richmond, BC V7C 1E6 or 685 Great Northern Way, Vancouver, BC V5T 0C6)
    • Vancouver 2: Sunday, January 30, at JN Burnett or at Centre for Digital Media (5011 Granville Ave, Richmond, BC V7C 1E6 or 685 Great Northern Way, Vancouver, BC V5T 0C6)
  • Remote: Saturday, February 5 (for those teams who can’t attend an in-person event due to COVID or due to distance).

Qualifying tournament registration

  • We will have a 3-week registration period, starting on Wednesday, November 17 at 8pm and ending on Wednesday, December 8 at 11pm.
  • I will email you a link to the registration form and also post the link at the top of this webpage when registration starts.
  • The registration form will allow you to choose any of the 6 qualifiers.
  • We will assign tournament spots according to when registration information AND payment was received. (For example, a team filling out the form on Nov 18 and paying on Nov 24 will be assigned a spot after a team that filled out the form on Nov 20 and paid on Nov 21, and that team will be assigned a spot after a team that paid on Nov 10 and filled out the form on Nov 20.)
  • Once your 1st choice of tournament is no longer available we will assign you to your 2nd choice (or even your 3rd). If is it important to your team to attend a specific qualifier, or if you have several teams that should be at the same tournament, please register promptly after registration opens.

Payment for tournament registration

  • The tournament registration fee is $150. This will cover all BC tournaments (i.e., there is no extra tournament fee if your team advances to the championship).
  • Payment can be done by email transfer to bcfirstrobotics@gmail.com, by cheque made out to FIRST Robotics BC (mail to: Ursula Leslie, 2617 Belmont Avenue, Victoria, BC, V8R 4A7) or by paypal to FIRST Robotics British Columbia from here: https://firstroboticsbc.org/fll-tournament-payment/

Cancellation policy

  • If your team registers and pays for a tournament and then has to cancel for reasons not related to COVID
    • You will get a full refund if cancelling by the end of the registration period (December 8)
    • You will get a $100 refund if cancelling between December 9 and December 31
    • You will get no refund if cancelling after December 31
  • If your team has to cancel due to COVID regulations or COVID concerns
    • Your tournament will be held remotely if more than half of the registered teams cancel due to COVID a week or more before the tournament date.
    • Otherwise your team will be added to the February 5 remote qualifier. If your team can’t attend the remote February 5 qualifier either, you will unfortunately have lost the chance to compete
  • If a tournament has to be cancelled and can’t be rescheduled as a remote event, we will do a random draw to determine the advancing teams
  • If a tournament gets rescheduled as a remote event and your team can’t make the new date, you will unfortunately have lost the chance to compete

Advancement to championship tournament

  • A certain percentage of teams from each qualifier (the same for each one) will advance to the championship.
  • Advancing teams will be notified at the awards ceremony at the end of their qualifier.

Championship Tournament

  • Saturday, February 12, 2022, at Meadowridge School in Maple Ridge (12224 240 St., Maple Ridge, BC V4R 1N1)

Championship Tournament Registration

  • You need to register within one week of your qualifier (for the Feb 5 qualifier: within 3 days)
  • We’ll email registration form links to all teams.

Judging Details:

Core Values Poster

  • This is not needed, but it can be handy as a talking point during the interview and when people visit the team’s pit.

Competition tables in robot judging rooms

  • The judging rooms won’t have competition tables set up.

Spectators in judging rooms

  • Spectators are welcome in general, but due to COVID their attendance may have to be limited.
  • No spectators can enter any interview room after the interview has started.

Video / Photography during interviews

  • Spectators are welcome to take video or pictures during the interviews. (Please turn off the camera sound when taking pictures.)